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Contacting your guest
Updated over 11 months ago

Mastering effective communication with guests is not just about relaying information; it's about creating a welcoming and supportive atmosphere throughout their journey. By implementing these tips and identifying key times for communication, you can elevate the guest experience and build a reputation for exceptional hospitality. Happy hosting!

How to contact your guest

Message

  1. Go to Inbox

  2. Select the guest you want to message

Call

You can call your guest after their booking is confirmed.

  1. Go to Inbox

  2. Select the guest you want to call

  3. Click Call

Key Times for Communication:

  1. Pre-booking: Prior to booking, respond promptly to inquiries and provide comprehensive information about your listing. Clear communication at this stage sets the foundation for a positive experience.

  2. Check-in: Communicate clearly about check-in procedures and, if possible, personally welcome guests. Provide information about the property's amenities and any additional details that enhance their arrival experience.

  3. During the stay: Be available for questions or assistance during the guest's stay. Proactively check in to ensure their comfort and address any concerns promptly, fostering a sense of security and care.

  4. Check-out instructions: Clearly communicate check-out procedures and any expectations for leaving the property. Provide information on how to return keys or access codes, wrapping up the guest's stay smoothly.

  5. Post stay: Follow up with a thank-you message and, if appropriate, request feedback. This post-stay communication shows appreciation for their visit and demonstrates your commitment to continuous improvement

Tips for great communication

  1. Timely responses: Respond promptly to guest inquiries and messages. Timely communication instills confidence and sets a positive tone for the entire hosting experience.

  2. Clear and concise messaging: Ensure your messages are clear and concise. Provide essential information and details without overwhelming guests, facilitating better understanding.

  3. Set expectations: Communicate expectations clearly, from check-in procedures to house rules. This minimizes surprises and helps guests feel more at ease during their stay.

  4. Personalization: Add a personal touch to your communication. Address guests by name and tailor messages to their specific needs or preferences, creating a more personalized experience.

  5. Be approachable: Foster an approachable atmosphere. Encourage guests to reach out with questions or concerns, emphasizing your commitment to their comfort and satisfaction.

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